Project Overview:

VSM was appointed to manage the BDIA’s autumn conference, held in the north of England, marking a shift from its traditional southern location. Our role involved every aspect of delivery, from initial planning to on-site management.

We sourced multiple venues to shape the conference theme and programme, including conference venues, a hotel and dinner venue. Our team led speaker appointment and liaison & coordinated all stakeholder logistics.

VSM also delivered a comprehensive marketing campaign to drive registrations, designed all conference collateral, and managed sponsor acquisition and promotion.

On site, VSM coordinated with AV and IT teams, managed a full video crew, and ensured the smooth running of the event across all touchpoints.

The brief:

Deliver an event for the British Dental Industry Association’s 2024 Conference.

Key Deliverables:

  • Venue sourcing and event concept development
  • Full programme creation and speaker coordination
  • Delegate invitation, promotion, and registration support
  • Sponsor acquisition and brand integration
  • Design and production of all printed and digital materials
  • Onsite management including AV, IT, and video production
  • Speaker logistics including travel, accommodation, and hospitality

Bringing Together Delegates, Speakers, and Sessions That Inspire

150
Attendees
15
Leading KOLs
18
Presentations

Brilliantly put together – interesting speakers, useful content, and a really welcoming atmosphere

Chief Executive

BDIA

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